Purchase order format, free in Word and Excel
A purchase order format that ends supplier arguments: codes, units, delivery date, terms — free in Word and Excel with a filled sample and a blank.
The files, first
Free, no forms: a purchase order template with a filled sample order — a realistic trade purchase — and a clean blank.
Searchers also arrive here typing "po format"; the files answer that too, though the document deserves its full name, because half its power is its formality.
What a purchase order format must contain
Purchase order number and date — the reference both sides will quote for months- Your details with GST number — and the supplier block, named properly
- Deliver-to — which godown or site — suppliers deliver to addresses, not to intentions
- Item lines — the supplier’s code and your description, quantity, unit stated so no carton-versus-piece confusion survives, and the rate where it is committed
- The expected delivery date — the field that converts "soon" into a commitment
- Terms — payment, freight, and who bears breakage in transit
- The authorised signature — a purchase order without one is a wishlist
The two arguments a good purchase order kills in advance are the unit argument and the date argument; write both tightly and most supplier calls never happen.
Purchase order format in Word
The Word version travels as the formal document — letterhead true, terms readable, the version a supplier files.
Purchase order format in Excel
The Excel version is the working file: line arithmetic live, an order register on the second sheet so every purchase order issued has a row and a status.
A version for your trade, free
Brand-wise ordering, size runs, batch notes — tell us your trade and a fitted purchase order arrives on your email and WhatsApp.
Where the format runs out
A purchase order file knows what you asked for; it does not know what your orders are about to need.
The purchase that starts from a customer order's shortfall — raised against the gap, received against the promise, chased by status instead of memory — is procurement as a record:
The file is free. The record behind it is the product.
Take the files either way — and follow one shortage from order to inward at a demo.
Ask for a demo