SaleShade — Your Sales, Simplified.
LoginRegisterAsk for a demo
SaleShade Operations · Dispatch

Proof of what left your godown, and when

Transporter, docket number and docket photo — or the receiver's name and mobile for local delivery. Proof of what left your godown, and when.

The goods left the building, and the record stayed behind

Tuesday evening, the boxes go — some on a transporter's vehicle heading to a dealer two districts away, some with your own man on a scooter for the shop around the corner.

→Boxes with known contents, from packing
The old way1

The boxes go

some on a transporter, some on your own man's scooter
2

The challan is a carbon copy

the docket a slip in a drawer, if it survives the week
3

The claim arrives

never received, received late, received short
4

The proof is a hunt

which transporter, which docket, who accepted it

The goods left your godown; the record of their leaving did not follow them anywhere.

Two ways goods leave, and a record for both

Goods leave a godown two ways, and each one leaves its own kind of proof.

Dispatch record
By transportTransporterGati ExpressDocket no.GTI/2026/48213Docket photoattachedBoxes9 of 12DispatchedTue 6:40 PM · Harjit S.
Local deliveryReceived byRamesh (supervisor)Mobile98••• ••712Photooptional — not takenBoxes3 of 12DeliveredWed 11:05 AM · Sandeep
One order, two legs, one record — and a name with a working number where no docket exists.
Illustrative view. The mobile number is masked here, not in the record.
By transport

Transport company, docket number, and a photograph of the docket. The LR lives on the order — so anyone who opens it holds the same slip the transporter holds.

By local delivery

The receiver's name and mobile number, with a photograph if wanted. At a site the person accepting your goods is often a contractor's man, not your customer.

The deliveries closest to home are the least documented

Here is the asymmetry nobody notices until it costs them.

Transport
  • Generates its own evidence — a third party keeps records of his own
  • Lose your docket — and the transporter still has his
  • Two districts away — and better documented than the shop around the corner
Local delivery
  • Generates none — your own man takes it, hands it over, comes back
  • No docket, no signature — and no third party to ask
  • If he says it never arrived — there is nothing at all

The deliveries closest to your shop are the least documented deliveries you make. That is exactly backwards, and it is why the local route records what the transport route gets free: who received, reachable where, seen by whom.

The photograph is optional, on purpose

A mandatory photo gets faked

A picture of the floor, taken to close the screen on a busy evening. That is what a compulsory field buys you.

Optional, always available

So the photograph is taken where it matters: the large order, the difficult customer, the site delivery with three parties involved.

The record earns trust by recording what people genuinely did — not by forcing entries that turn into fiction.

Every dispatch leaves a stamp

Loaded, dispatched, delivered — each step stamped with who did it and when, to the minute, the docket image alongside.

→The audit trail — who did what, and when
Trail — SO/26/1184
LoadedSandeep K.Wed 6:40 PM9 boxes on the transporter
DispatchedHarjit S.Wed 6:52 PMdocket GTI/2026/48213 · photo
DeliveredSandeep K.Thu 11:05 AM3 boxes local · received by Ramesh
Nobody wrote this. Each line is the act of doing the work.
Illustrative view. Times are to the minute, and no line can be edited after the fact.

The act itself makes the stamp.

The argument that ends with a docket number

When the claim arrives, the answer is already on the order: the transporter, the docket number, the docket photograph, or the name and mobile of the person who took delivery — and the minute it all happened. Nobody hunts through a drawer.

Nobody argues from a carbon copy.

Dispatch one order both ways — by transport and by hand — and see what each leaves behind.

Ask for a demo