Delivery challan format, free in Word and Excel
A challan that survives the argument six weeks later — free, in Word and Excel.
The files, first
Free and ungated. A filled sample and a clean blank in each.
A delivery challan format with a realistic dispatch filled in, so the fields explain themselves — and a clean blank ready for your letterhead.
No email, no sign-up. Take them and go.
A challan moves goods. An invoice moves money.
One proves what physically left. The other belongs to your accountant.
A challan- Proves what physically left — and who took it, at the gate, on the day
- Argued later with paper — instead of with two people’s memories
An invoice- Moves money — taxes, ledger entries, the books
- Belongs to your accounts package — and should stay exactly where it is
That is the whole reason the format matters.
What a challan must contain
Fifteen fields, in order. The ones most home-made challans miss are marked.
- Challan number and date — the reference every later question starts from
- Your details — with the GST number, printed and not written in
- The order reference — the field most home-made challans miss — it ties the truck back to the promise
- Consignee details — who the goods are for
- The receiver — who actually signs at the gate, name and number. At a site the two are rarely the same person
- Vehicle number — the truck at the gate, not the one that was booked
- Item lines — description, quantity and unit, in that order
- The box count — how many packages, so "three of five reached" is a checkable sentence
- Transporter and docket number — wherever goods travel by transport
- A remarks line — for the condition noted at handover
- Signature blocks — dispatched by, and received by, each with date and time
- A not-for-sale line — stating plainly that the challan is not a tax invoice
The two fields that end most disputes are the order reference and the receiver's name.
The Word version
Prints as the pad your dispatch desk actually uses.
Letterhead true, three-copy layout in mind.
The Excel version
Numbers itself and keeps the register in the same file.
A running sheet of challans issued — the document and the register in one place.
We build your trade's version free
Site deliveries, godown transfers, job-work movements.
Tell us which challan your trade needs and it arrives on your email and WhatsApp.
Where the format runs out
A pad proves one dispatch. It cannot answer a question about last month.
It cannot photograph the docket, remember which challans came back signed, or answer "what left for that site last month" without an evening of flipping.
Dispatch as a record — vehicle, docket photo, receiver, tied to the order — is the other way.
The file is free. The record is the product.
Take the files either way — and trace one dispatch end to end at a demo.
Ask for a demo