Your products are already written down. Somewhere.
Your suppliers send price lists in forty different layouts. Taught once per supplier, read into structured product data with images, checked by a person.
The real blocker
They are in forty price lists from forty suppliers.
Dense article tables
Hundreds of rows, printed small, with the code and the rate three columns apart.
Finish-and-size matrices
One product across a grid, where the price lives at the crossing of two axes.
Card-style catalogues
A picture, a name and a number per tile — laid out for the eye, not for a machine.
Excel with merged cells
And headings that apply only until the next heading appears, without saying so.
This is why most businesses in these trades never get a product database. Not the cost and not the software — the weeks of retyping that nobody has, and the errors nobody catches. A price typed one digit wrong does not announce itself.
It sits there until a customer is quoted from it.
Show it one page
The same file gives the same answer, every time
This matters more than it sounds, because the obvious alternative is worse than doing nothing.
A general AI tool- Gives you an answer — it will look right, and it will be right most of the time
- And then, on page ninety-four — a price confidently attached to the wrong product, perfectly plausibly
- Rubbish you can see is a nuisance — rubbish you cannot see is expensive
A deterministic engine- The same document, the same result — every time, from rules it was taught
- Not from a judgement it made — which is the entire difference
- Rules you can inspect — taught from your supplier’s own page, not inferred from somewhere else
Where it cannot read something, it says so instead of inventing it.
Every row is clean or flagged
This code breaks the pattern
It does not match what was learned from your supplier’s own list. Raised, not guessed at.
This price looks wrong
Out of range for the rest of the range it sits in. A digit is easy to mistype and impossible to spot.
This code appeared on page forty
At a different rate. A duplicate code at two prices is never quietly merged — one of the two is wrong, and only a person can say which.
That last one is worth pausing on. A duplicate code at two different prices is never quietly merged. It is raised, because one of the two is wrong and only a person can say which.
A human works through the flags — correcting, recapturing, deleting, adding anything missed. Typed corrections are final and the engine does not overrule them.
Approved pages are then frozen: locked, and not changed by anything that happens afterwards.
The part that matters every year, not just once
This is not a one-time problem.
Your suppliers issue new editions constantly, and today that means somebody compares two PDFs by eye, or nobody does and your rates quietly go stale.
Because the supplier's profile is saved, a new edition is re-read against it — and the output includes a comparison with the last one.
That single report is worth the exercise on its own. It tells you what to update, what to add to your range, and what to stop quoting — from a document you would otherwise have filed and forgotten.
Which prices changed
And from what, to what. The line you would otherwise have found out about from a customer.
Which items are new
The additions to your supplier’s range, so you can decide whether they belong in yours.
Which are discontinued
So you stop quoting what nobody can send you any more.
Who actually runs this
You send us the price lists.
We run them, check them, attach the images, and load the result into your product master.
Where a supplier's catalogue or website has usable images, those are used. Where the long tail has none, your own team can photograph the display.
Prices are subject to change. Every line carries the date it applies from.One honest limit: this works on proper digital files — the PDF your supplier emailed you, or an Excel sheet.
A scan or a photograph of a printed page is not the same thing, and we will ask you for the original file rather than pretend otherwise.
Access to the tool itself, so you can run your own supplier price lists, is in development.
Send us one supplier price list and see what comes back.
Ask for a demo